Letter to Employee – Letter of Concern Following Performance Counselling (No Warning)

Template Letter documenting management concerns following Performance Counselling meeting (No Warning)

Letter to Employee – Letter of Concern Following Performance Counseling (No Warning)

Employees with a passion for achieving the purpose, values, and vision of the organization are the key to success of any business. It is your responsibility as an employer to ensure that your team members are always engaged and motivated. But what if you find some employees are not achieving the desired results? You can’t wait for things to go from bad to worse. You need to let them know that their performance is unsatisfactory and you need to conduct a performance counseling session with them. Performance counseling is a great way to let the under-performing employee on track. Once you are done with the counseling and its outcome, the next step is to convey your concern through a letter.

Significance of Letter of Concern Following Performance Counseling

Performance counseling is the formal approach to let the employees know where they are lacking. It is a great way to provide employees with the info, advice, and assistance to help them contribute fully to the achievement of organization’s objectives. Once the performance evaluation is completed, and the outcome has concluded, the employee is needed to be given a letter of concern regarding the performance evaluation.

Putting concerns or expectations in writing can be a very useful tool in addressing job performance and behavior concerns. As all employees are not similar, some may take the letter very seriously; some may feel offensive while some may need time to digest the information. Hence, it is crucial to writing the letter in a positive, supportive manner. A template with all the required information and key points can help you to a great extent.

Key Points

• Address the areas of concern.
• Do not list history
• Does not list specific facts
• Explain what is expected in the future.
• A general statement that improvement is needed
• Do not include a specific jeopardy statement

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