Letter to Employee – Request to Attend Investigation Interview (Misconduct)

Template Letter requesting an employee to attend an investigation interview following allegations of misconduct

Letter to Employee – Request to Attend Investigation Interview (Misconduct)

If any issue of serious misconduct or a complaint of bullying or harassment is reported in your company, as an executive, you need to consider investigating the issue. The investigation process involves a number of steps and decisions to be made. The investigation may be quite simple or a bit complex, so you need to examine the documents and data thoroughly. Then the next major step that needs to be accomplished is the investigation interview.

Any employee subject to the investigation should be informed that an investigation will be undertaken. A letter of request to attend the investigation interview is the formal approach to notify the employee regarding the meeting. Writing a letter to each employee regarding the investigation process can be intimidating. However, a template outlining the details to include can reduce the hassle.

What to Include in the letter?

Start with conveying that as a part of an investigation of the misconduct, the employee is required to attend an investigatory interview. Then outline the potential allegations to inform the employees that they may be asked to talk through their recollections of those incidents. They will get the chance to present their perspective on the concerns and queries. Include the date and time of the meeting. You can also ask them to provide a signed and dated written statement.

Key Points

• Summary of the reasons for the interview
• Practical measures involved
• Include any paperwork or information if needed
• Advice to access the counseling and support available
• Ensure confidentiality of the investigation
• The date and time of the Interview

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