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Template Letter requesting an employee to attend a meeting regarding their proposed dismissal (summary / instant dismissal) from the Company
Letter to Employee – Request to Attend Meeting Regarding Proposed Dismissal (Summary Dismissal)
A written notice of the day is given before terminating any employee. However, if there is any serious misconduct, a summary dismissal will be justified, and the employee can be dismissed without receiving any earlier notice or warning. The misconduct can be theft or some other act of dishonesty, fighting in the workplace, breaching work rules, assaulting an employer or disobeying a lawful and reasonable instruction from the employer. However, the dismissal must still be procedurally fair, and a formal approach should be followed. The employee is first invited to attend the meeting to discuss the proposed dismissal through a letter.
What to include in the letter?
Notify the employee that summary dismissal is proposed against him due to the misconduct or performance issue. Refer to the meeting conducted previously to discuss the details of the serious misconduct. Include the details of the serious misconduct incident, including the date it occurred. Explain that due to the continuation of the deliberate behavior the employee is proposed for summary dismissal. Include all the necessary details, evidence that leads the way to such conclusion. Notify the employee that he/she needs to attend the meeting on a specific date to discuss the proposed dismissal. Mention the date and time when he needs to attend the meeting and ask him to share his view and reasons and any other relevant information regarding the matter of concern.
Key Points
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