Letter to Respondent Regarding Investigation Outcome

HR Expert Australia template letter to the Respondent Regarding Investigation Outcome.

Letter to Respondent Regarding Investigation Outcome

A proper investigation process leads the way to the right decision. As an employer, you know the importance of investigation in the imposition of discipline. However, once you obtain your findings, it must be effectively conveyed to the respondent. A letter with the investigation upshot is the appropriate approach to notify the alleged about the consequences. The entire process of investigation is a hassle-filled process, and these errands like creating the letter while keeping each of the details in mind can be daunting. However, if you have a template with guidelines and key points to include in the letter, it can lessen your hassle.

What to include in the letter?

Start with informing the respondent that the investigation is now completed. If you found no evidence to support the allegation, convey that his/ her explanation has been accepted and there will be no further action taken on the matter. However, if the allegations are supported by evidence, notify the alleged about the disciplinary actions that will be taken. It can be suspension, demotion, reassignment or termination.

The letter will serve as a formal notification, include the company policy is that is violated. You can invite the accused to provide additional witnesses or documents to prove his innocence.

Key points to remember

• Don’t delay informing the respondent the outcome
• Provide enough information so that the alleged can understand and accept the outcome
• Maintain the confidentially
• Do not disclose too much about the evidence
• Refer the disciplinary actions to be taken

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